7 tips to get more work done in less time
Trust us when we say that maintaining a work/life balance is easy than it sounds. With work from home becoming the new normal, workstation is only one leg length away yet, the to-do list is longer than before. Blame blurred lines between work-life balance and yes! A global pandemic.
With these golden 7 tips you'll have got more work done and yet have time up your sleeve. Here’s how:
1) Prioritise your time
You may have a to-do list with 50 tasks on it, so you need to prioritize those tasks into four categories. They are:
- Urgent and important
- Important but not urgent
- Urgent but not important
- Neither urgent nor important.
2) Have set work hours – and stick to them
Set work hours for yourself and do everything in your power to stick to them. Get cracking on the Urgent and Important tasks first, following with the Important but not Urgent tasks. Otherwise, before you know it, you’ll be working until midnight every night.
3) Make your workspace work for you
Having a space that enables you to sit right, giving access to right light and fresh air can do wonders to your mood. This includes getting a comfortable chair, an ergonomic keyboard, a support stand for your laptop, etc. An ergonomic assessment of your workspace is worth every cent. Working from home does tend to require long hours and not much downtime, so invest in equipment that will support you.
4) Play to your strengths
This one hits home! Delegate tasks that may not be your forte. You'll notice saving up mental energy and also find more hours on your hand. Outsource.
5) Take time to make time
Invest in time-tracking tools. There are plenty of tools you can use to track everything from the frequency and duration of meetings, to chasing and converting leads. Time-tracking software allows you to quickly build an understanding of how long a particular task takes. That way, you can effectively estimate how long your next work task will take.
6) Know your peaks and troughs
Are you a morning person? Or burning the night lamps is your thing? If you are, assign tough, high-concentration tasks to your peak time, one where you are most wake and alert. Getting your most difficult task done first saves a lot of freight and makes us feel more accomplished.
7) Manage your time, long term
This one is quite underrated but when followed thoroughly it just lets us have a clearer picture of how many workdays we really have. Create a timeline of your activities. Specific computer programs can help with this, or you can customize your own Excel spreadsheet or Word table. Put dates across the top and activities down the side. Break each task into components. Include family commitments – such as holidays, birthday parties, etc. – so you don’t forget that you are unavailable for work on those days.
Being realistic and honest with yourself will help you navigate your time more efficiently. At the end of each working day take stock of how you performed, what worked for you and what did not. Managing your mental framework is the key when you want to keep getting better. Also, make a point of getting up and stretching every 15 minutes. It will help you become clearer, more focused and more productive.